School Board Minutes (January 2009-August 2013)

School Board Minutes

School Board Meeting Minutes                                                                                               May 13, 2013
          1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0     On roll call the following directors were present: Kellerman, Marsnik, Pengal, Richter,  Udovich. Absent: Skradski. Also present: Alexis Leitgeb, Superintendent; Joe Domich, Ely Echo; and Keith Vandervort, Ely Timberjay
3.0     Pledge of Allegiance
4.0     Moved by Kellerman, seconded by Pengal, to approve the agenda as amended. Motion carried.
5.0     Open Forum: None
6.0     Approval of past meeting minutes:
6.1     Moved by Pengal, seconded by Richter, to approve the minutes of the regular meeting of April 8, 2013. Motion carried.
7.0     The following correspondence/informational items were presented:
7.1     Student council representative: None present.
7.2     Letter from Patricia Wellvang – Ely High School Band Trip
7.3     Thank you from Ely Nordic Ski Team
          8.0     K-4 Principal’s Report: Anne Oelke
                   8.1     K-5 schedule for 2013-2014
9.0     5-12 Principal’s Report: Laurie Kess (Anne Oelke gave the report; Laurie was absent)
9.1     6-12 schedule for 2013-2014
9.2     Update on Memorial school events
10.0    Old Business:
10.1    Moved by Richter, seconded by Pengal, to accept the quote from Gartner Refrigeration for the auditorium chiller replacement in the amount of $42,236.00 (Fund 6). Motion carried. A quote was also submitted by Johnson Controls, Inc., Duluth, MN. Gartner submitted the lower quote.
11.0    New Business:
11.1    Moved by Pengal, seconded by Richter, to contribute $800.00 (payable to the City of Ely) to assist in the local share of the cost of the grant applications to the IRRRB and LCCMR (Legislative-Citizen Commission on Minnesota Resources) to further the biomass project feasibility in Ely. Motion carried. A letter of support of the project will also be submitted.
11.2    Moved by Kellerman, seconded by Richter, to adopt the 2013-2014 Resolution for Membership in the Minnesota State High School League. Motion carried.
11.3    Moved by Pengal, seconded by Udovich, to purchase the 5 year warranty from Per Mar Security Services for the new security system in the amount of $5,000. Motion carried.
11.4    Moved by Kellerman, seconded by Pengal, to hire Kelly Klun, Klun Law Office, district’s legal counsel as lead negotiator for AFSCME Local No. 295, Confidential/Supervisory Employee Association, and the principals’ contract negotiations as per the current agreement with Klun Law Office Motion carried.
11.5    The form for the superintendent’s evaluation was passed out to board members. To be returned by May 28th then to be discussed at the June 10th regular board meeting.
11.6    Moved by Richter, seconded by Pengal, to approve the agreement between the Ely Education Association and ISD #696 regarding the extended leave of absence of Carol Petersen. Motion carried.
11.7    Moved by Richter, seconded by Pengal, to send a letter to the Ely Area Ambulance Service and EMT’s requesting their services be donated at the district’s football games. Motion carried.
11.8    Moved by Pengal, seconded by Kellerman, to accept the resignation of Bill Skradski, school board director, effective immediately. Motion carried.
11.9    Chairman Marsnik stepped down from his position as board chair. Moved by Ray, seconded by Pengal, to rescind the motion made at the March 11, 2013, meeting: Moved by Marsnik, seconded by Pengal, to eliminate the $91/pupil funds from the local levy and approve the use of the $169/pupil funds from the state for the Q Comp program for 2013-2014. For: Udovich, Skradski, Pengal, Marsnik. Against: Richter, Kellerman, Motion carried. Motion carried.
          Moved by Marsnik, seconded by Pengal, to eliminate the $91/pupil funds beginning with the FY 14 levy. Marsnik and Pengal rescinded their motion. Director Richter will be attending Q Comp meetings as school board representative. District will know in August if student goals were met. The board can decide at that time if they would like to eliminate the $91/pupil from the FY 14 levy certification in December 2013.
11.10 Discussed principal contract negotiations
11.11 Moved by Pengal, seconded by Richter, to approve the Memorandum of Understanding between ISD #696 and AFSCME Local Union No. 295 regarding Kirt Hartshorn as recommended by the district’s legal counsel and the superintendent. Motion carried.
11.12 School Board member vacancy due to the resignation of Bill Skradski. The position will be advertised in the Ely Echo and the Ely Timberjay. Applications are due June 3rd. Interviews to be held and the June 10th school board meeting.
12.0    Consent Agenda:
12.1    Moved by Richter, seconded by Kellerman, to approve the following    
Program Consent Agenda:
12.1.1 Bills due and payable and wire transfers amounting to $214,209.82 and receipts in the amount of $608,599.96 for the month of April 2013.
12.1.2 April 2013 financial reports as presented: Total monthly
receipts: $858,096.60; total monthly payroll: $218,736.34; total fringe benefits: 172,908.70; invoices: $372,151.99; total monthly expenditures: $763,797.03; total revenue over expenditures: $94,299.57.
12.1.3 Approved the following gifts and donations: 1. $31.25 from Wells Fargo Community Support Campaign-Donna Niskala for elementary school supplies; 2. $298.00 from the Ely Jaycees for to purchase Twins tickets for the school patrol; 3. His time from John Lahtonen, bus driver, to drive the school patrol to the Twins game; 4. bus fuel from Starkman Oil, Kathy and Dave Mobilia for the bus for the school patrol to attend the Twins game; 5. Book title Waves of Wisdom  from author Nancy Scheibe for the Memorial Media Center; 6. $414.51 worth of books from the PTO and Scholastic Book Fair for the media center; 7. $187.62 from an anonymous donor for bus transportation and driver for the high school science field trip to Camp Widjiwagon; 8. $111.47 from Pizza Hut for the 6th Grade Field Trip to the Environmental Learning Center; 9. Indoor practice golf net from the Ely Golf Club for the high school golf team; 10. $148.07 from Carole and Mike Krutsch-Wells Fargo Community Support Campaign for Fine Arts programs at Memorial High School; 11. $31.25 from Donna Niskala-Wells Fargo Foundation Educational matching Gift Program for elementary school supplies.
12.1.4 Approved state bus bid for purchase of new 2014 IC PB205 77 passenger school bus in the amount of $90,981.88 (5 year lease to own).
12.1.5 Accepted quote for the district’s workers’ compensation insurance from Vaaler Education Insurance Services for 2013-2014 in the amount of $22,782.00 .
12.1.6 Accepted quote for the district’s property and liability insurance for 2013-2014 in the amount of $46,605.30 (includes JFK Building).
12.1.7 Approved contract with Mesabi Glass, Window and Door for the door replacement and security project in the amount of $288,559.00 ($215,159.00 door replacement; $73,400.00 security).
Motion carried.
12.1.8 RFP for Technology Coordinator – Director Kellerman requested this item be pulled from the agenda for further discussion. Moved by Richter, seconded by Pengal, to approve the superintendent to write RFP for technology services for the district for 2013-2014. Motion carried.
12.2    Moved by Richter, seconded by Pengal, to approve the following Personnel Consent Agenda:
12.2.1  Approved Lance Barbosa as volunteer assistant boys’ track coach
           for the 2012-2013 season per School Board Policy.
12.2.2 Accepted retirement request from Nancy Olson effective at the end of the school year 2012-2013 at the end of the day on May 31, 2013
12.2.3 Reinstated Robert Braff from .57 FTE to a .71 FTE (Unrequested Leave of Absence recall) for the 2013-2014 school year.
12.2.4 Permission to advertise for a 1.0 FTE special education teacher
12.2.5 Hired Kelly Chick for the .378 FTE art teacher position and the .622 FTE special education teacher position
12.2.6 Accepted resignation of Amy Kingsley from the Yearbook Advisor position effective at the end of the 2012-2013 school year
Motion carried.
12.3       Policy Consent Agenda:
12.3.1 Review Policy Code 271 Hiring and Renewing Co-Extra-Curricular Positions (Board action at June meeting)
13.0    Superintendent’s Report
13.1    Wolf Tracks publication: One issue per year before the start of the school year
13.2    Athletic complaint process chart will be given to parents at the beginning of each school year
13.3    Art teacher position interviews – May 10th
13.4    K-6/8 teacher position interviews – May 13th
13.5    Reading Corps position interviews – May 22nd
13.6    Update on Q Comp Committee
13.7    Facilities Committee walk thru meeting date set for Wednesday, June 29th at 5:30 p.m. in the school board meeting room.
13.8    Arena floor – long term and other items: Kelly Klun, district legal counsel, is working with Arena Systems and the Ely Blue Line. Paint on arena floor is temporary. Contacting other districts to see what they use for permanent paint so that it can’t be damaged.
13.9    Received letter of Intent to Participate in Public Employees’ Insurance Program (PEIP) from the Ely Education Association. EEA is keeping option open. They have until May 30th to notify district if they are switching to PEIP.
          14.0    Board Members Comments and Concerns:
14.1    Director Kellerman passed out an article about Two Harbors school district receiving funds from legislature for technology.
14.2    Director Kellerman would like a hard copy of the board meeting agenda mailed to him each month; not emailed and then on Ipad at the meeting. Chairman Marsnik, Director Pengal also requested hard copies. The board would like more training before we switch to electronic board meetings.
14.3    Director Richter talked about the Children’s Mental Health Conference she attended. She will be making a presentation to the teacher and will have more information at the June school board meeting.
15.0    Moved by Richter, seconded by Pengal, to go into a closed session to discuss negotiation strategy with the district’s bargaining units. Motion carried.
15.0    Moved by Kellerman, seconded by Pengal, to adjourn at 8:37 p.m.
Scott C. Kellerman, Clerk