School Board Minutes (January 2009-August 2013)

School Board Meeting

 

School Board Meeting Minutes                                                                                                July 9, 2012
          1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik.
2.0     On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Skradski. Absent: Richter. Also present: Alexis Leitgeb, Interim Superintendent, Kelly Klun, Klun Law Firm (district’s legal counsel).
3.0     Pledge of Allegiance
4.0     Moved by Kellerman, seconded by Skradski, to approve the agenda as amended. Motion carried.
5.0     Open Forum: There were no requests to speak.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Pengal, seconded by Skradski, to approve the minutes of the regular meeting of June 11, 2012. Motion carried.
6.2     Moved by Skradski, seconded by Kellerman, to approve the minutes of the special meeting of June 27, 2012, as amended.
7.0     The following correspondence/informational items were presented:
7.1     Student Council Representative – none present
7.2     Brad Ruoho, Voltz Inc. – Technology update for 2011-2012
7.3     Community Education Advisory Council – no one was present
7.4     Repair of dugouts – Fred Povhe, Ely Baseball Association
Moved by Kellerman, seconded by Skradski, to approve the repair the dugout roofs at Veterans Memorial Field by Huisman Concepts, Inc., not to exceed $1,000.00. Motion carried.
8.0     Old Business:
8.1     Further discussion of the facilities door replacement project and school security system project: It was decided to put the projects on hold pending more research. A Facilities Committee meeting to be held in early August.
9.0     New Business:
9.1     Moved by Skradski, seconded by Pointer, to adopt the Resolution Providing for the Issuance, Sale and Delivery in an Amount Not to Exceed $1,300,000 General Obligation Aid Anticipation Certificates of indebtedness, Series 2012A; Prescribing the Terms Thereof: Creating a Debt Service Fund Therefor; and Awarding the Sale Thereof. For: Kellerman, Marsnik, Pengal, Pointer, Skradski; against: none; absent: Richter. Motion carried.
9.2     Moved by Pointer, seconded by Kellerman, to adopt the Resolution Establishing Dates for Filing Affidavits of Candidacy. For: Kellerman, Marsnik, Pengal, Pointer, Skradski; against: none; absent: Richter. Motion carried.
9.3     New expenditures not in 2012-2013 proposed budget: auditorium air conditioner – Jeff Jankowski, Transportation/Facilities Director, to find out if the arena chiller can be used for the auditorium and report back to the Board at the August meeting. Moved by Kellerman, seconded by Skradski to approve the purchase of software and hardware to be used for the maintenance and troubleshooting of buses not to exceed $4500.00. For: Kellerman, Marsnik, Pengal, Pointer, Skradski; against: none; absent: Richter. Motion carried.
10.0    Consent Agenda:
10.1    Moved by Pengal, seconded by Skradski, to approve the following      
Program Consent Agenda:
10.1.1 Bills due and payable and wire transfers amounting to $198,545.16 including check numbers 48075 through 48162; and receipts in the amount of $454,912.49 for the month of June 2012.
10.1.2 June 2012 financial reports as presented: Total monthly
receipts: $493,957.72; total monthly payroll: $244,455.62**; total fringe benefits: $185,856.17; invoices: $177,379.21; total monthly expenditures: $607,691.22; total revenue over expenditures: ($113,733.28). **Payroll includes summer checks dated in July and August.
10.1.3 Approved the following gifts and donations: 1. $100.00 from the Ely Jaycees to purchase student planners; 2. $148.08 from Wells Fargo Foundation Educational Matching Gift Program-Carole & Michael Krutsch to be used for Fine Arts programs at Ely Memorial High School.
10.1.4 Approved student handbook changes for 2012-2013 (elementary and high school/middle school)
10.1.5 Approved contract with Voltz effective July 9, 2012, for a term of 12 months; monthly fee of $4,000.00 to be billed for the length of the contract plus pricing for work outside of maintenance agreement as per contract.
10.1.6 Renewed membership and policy services with the Minnesota School Board Association (MSBA) July 1, 2012, through June 20, 2013, in the amount of $3,275.00.
Motion carried.
10.1.7 and 10.1.8 were pulled from the consent agenda at the request of Director Pointer for further discussion:
10.1.7 Agreement between ISD #696 and the Ely Blue Line Club for the ice arena floor. Kelly Klun, district legal counsel, presented information regarding the agreement. This item was tabled until more information is received. Moved by Kellerman, seconded by Pointer, that the Ely Blue Line obtain a line of credit for the arena floor replacement project with the condition that school access is not impeded. Motion carried.
10.1.8 Agreement between ISD #696 and G.S.T., Inc. dba Arena Systems for the ice arena floor. Kelly Klun, district legal counsel, presented information regarding the agreement. This item was tabled until more information is received.
10.2    Moved by Kellerman, seconded by Skradski, to approve the following Personnel Consent Agenda:
10.2.1 Hired Deborah Gregor for the part-time general office clerk position effective August 1, 2012, ($12.75 per hour; 13.75 hours per week)
Motion carried.
10.3       Policy - the following are for review only; Board action to be taken at the August meeting:
10.3.1 MSBA Policy 103 Complaints – Students, Employees, Parents,
Other Persons
10.3.2 MSBA Policy 403 Discipline, Suspension, and Dismissal of School District Employees
10.3.3 MSBA Policy 406 Public and Private Personnel Data
10.3.4 Policy 271 Hiring and Renewing Co-Extra-Curricular Positions (revision)
10.3.5 MSBA Open Meetings and Closed Meetings
10.3.6 Revise MSBA Internet Acceptable Use and Safety Policy (revision)
11.0    K-12 Principal’s Report: None at this meeting
12.0    Superintendent’s Report
12.1    Academic letter – will bring back to the board in September
12.2    Student lead conference-pilot program
12.3    Open house for Kim Belcastro, July 28th at Creek Ridge Lodge
12.4    Paraprofessional position – released a special education paraprofessional during probationary period from position effective June 29, 2012.
12.5    One application has been received as of this date for the .5 FTE District Assessment Coordinator position for 2012-2013
12.6    Superintendent will be meeting with the district business manager on each Thursday before a school board meeting to be up to date on the district’s finances
          13.0    Board Members Comments and Concerns:
13.1    Skradski – Will be working with Chris Ismil of the IRRRB on writing a grant to receive funds that can be used for the arena or for baseball.
13.2    Skradski – No school district is represented in regards to PILT (Payment in Lieu of Taxes). He will look into this and report back to the Board at the August meeting.
13.3    Pointer – Referenced an article in the School Board Journal and commended the district tech team for all that they have accomplished.
13.4    Pointer – Asked to have the JFK floor removal bid published in the paper again as there is an interested party.
13.5    Pengal – Suggested looking for monies for historical preservation of the district’s buildings.
14.0    Moved by Kellerman, seconded by Skradski, to adjourn at 9:05 p.m.
 
 
 
Scott C. Kellerman, Clerk