School Board Minutes (January 2009-August 2013)

School Board Meeting

 

School Board Meeting Minutes                                                                                              June 11, 2012
          1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:04 p.m. by Chairman Marsnik.
2.0     On roll call the following directors were present: Kellerman, Marsnik, Pointer. Absent: Pengal, Richter, Skradski. No quorum.  Richter arrived at 7:15 p.m. Also present: Kimberly Belcastro, Superintendent, Tom Coombe, Ely Echo; Scott Stowell, Ely Timberjay.
3.0     Pledge of Allegiance
4.0     Moved by Richter, seconded by Kellerman, to approve the agenda as amended. Motion carried.
5.0     Open Forum: Mary Groeninger, Community Education Advisory Board member re: Community Education Director position and parent of a Boreal ballet student re: JFK gym floor; Terry Jackson, Community Education Advisory Board member re: Community Education Director position
          The Community Education Director position will be on the July board agenda for further discussion.
The Board recognized the following student athletes and coaches for the accomplishments in athletics this year: Becky Zup, girls’ state golf; baseball team participating in the Class A state tournament; Amy Bianco,Arrowhead Conference female athlete of the year.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Kellerman, seconded by Pointer, to approve the minutes of the special meeting of May 7, 2012. Motion carried.
6.2     Moved by Richter, seconded by Kellerman, to approve the minutes of the regular meeting of May 14, 2012, as amended. (9.5 For: Kellerman, Marsnik, Pengal , Point Pointer, Richter, Skradski.). (13.4 Suggested a long range financial plan be drawn of for the….). Motion carried.
7.0     The following correspondence/informational items were presented:
7.1     Student Council Representative – none present
7.2     John Fossum, Ely-Bloomenson Community Hospital Administrator-presented a $500 donation to help with any expenses the school incurred as a result of a school bus and driver standing by to assist the hospital in case of evacuation due to the recent fire outside of town.
7.3     Door Replacement Project – Chip Jacobs, Foster, Jacobs & Johnson, Inc. – will send out bids for the project and get back to the board; work to be done September, October, November 2012.
7.4     School Security System Project – David Kress, Johnson Controls, expert on access control and security; will work along with door replacement project. Will install video surveillance, key fobs, door alarms
7.5     Ely Memorial High School Activities – Spring 2011-2012 Summary
8.0     Old Business:
8.1     None at this meeting.
9.0     New Business:
9.1     Moved by Kellerman, seconded by Richter, to adopt the FY 2013 budget as presented. Motion carried.
9.2     Moved by Richter, seconded by Pointer, to adopt the Resolution Relating to the Election of School Board Members and Calling the School District General Election. For: Kellerman, Marsnik, Pointer, Richter; against: none; absent: Pengal, Skradski. Motion carried.
9.3     Moved by Richter, seconded by Kellerman, to make all payroll distributions mandatory (direct deposit) for all district employees. Motion carried.
9.4     Moved by Richter, seconded by Kellerman, to adopt the Resolution Authorizing the Execution and Delivery of an Installment Purchase Contract Between Wells Fargo Bank, National Association as Trustee, and Independent School District No. 696. For: Kellerman, Marsnik, Pointer, Richter; against none; absent: Pengal, Skradski. Motion carried.
9.5     Moved by Kellerman, seconded by Richter, to approve the purchase contract with Iowa State Bank relating to the $305,000, Certificates of Participation, Series 2012A. For: Kellerman, Marsnik, Pointer, Richter.
10.0    Consent Agenda:
10.1    Moved by Kellerman, seconded by Richter, to approve the following    
Program Consent Agenda:
10.1.1 Bills due and payable and wire transfers amounting to $208,388.90 including check numbers 47104, 47928 through 48074; and receipts in the amount of $488,035.39 for the month of May 2012.
10.1.2 May 2012 financial reports as presented: Total monthly
receipts: $1,007,027.39**; total monthly payroll: $532,187.45; total fringe benefits: $308,028.80; invoices: $79,923.23; total monthly expenditures: $920,139.48; total revenue over expenditures: $86,887.91. Included in Total Monthly Receipts is a Line of Credit for $ 518,992.00     
10.1.3 Approved the following gifts and donations: 1. $900.00 from the Township of Morse for Ely Community Education (2012 Recreation Donation); 2. $31.25 from Wells Fargo Foundation Educational Matching Gift Program-Donna Niskala to purchase elementary school supplies; 3. $148.08 from Wells Fargo Community Campaign-Carole & Michael Krutsch for Fine Arts programs at Ely Memorial High School; 4. $200.00 from Township of Morse for the One Act Play (2012 Recreation Donation).
10.1.4 Increased lunch prices 10 cents for the 2012-2013 school year to be in compliance with Paid Lunch Equity requirements (elementary from $2.05 to $2.15; secondary $2.25 to $2.35) effective July 1, 2012.
10.1.5 Approved quote for propane for the 2012-2013 school year from Como Oil: Tanker-.958, Bobtail-1.088. Quotes were also received from Lakes Gas Co. #20 and Superior Fuel Company
10.1.6 Approved quote from Dean Foods, Woodbury, MN for the district’s milk supply for 2012-2013: fat free chocolate milk-.2020, skim milk-.1940, 1% milk-.1960. A quote was also submitted by Franklin Foods, Duluth, MN
10.1.7 Approved quote from Pan-O-Gold Baking Co., St. Cloud, MN for the district’s bread supply for 2012-2013: whole grain white 1 ½# sandwich-1.05, whole grain coney buns (16 count)-3.00-30 ct, whole grain hamburger buns 4” (30 count)-2.90, whole grain dinner rolls 16 ct.-1.20-12 ct, whole grain deli buns for subs (per dozen)-1.50, whole grain hamburger buns 3 ¾” (per dozen)-2.90-3 ½”-30 ct. Quotes were also submitted from Bimbo Bakeries USA, Superior, WI; and Plum Bun Bakery, Ely.
10.1.8 Approved quote from Evergreen Construction Inc., Ely, MN for the district’s snowplowing services for the 2012-2013: pick up with plow-$50.00/hour, rubber tire loader-$70.00/hour, grader-$75.00, dump truck-$50.00/hour; snow removal rate*-$35.00 per load per 15 yards, skid steer $65.00/hour, $150.00 per load for sand-10% discount. *Includes all equipment used in price for snow removal. Evergreen was the only quote submitted.
10.1.9 Quote for resurfacing of tennis courts for Community Education program (funded by Community Education) from Mesabi Bituminous for $16,600.
10.1.10 Approved Specific Services Contract with ARCC (Arrowhead
Regional Computing Consortium) for 2012-2013 in the amount of $23,205.34
10.1.11 Approved agreement with Infinite Campus (student information
management system)  for 2012-2013 in the amount of $4,344.00 with a reoccurring annual license fee. If the total number of enrolled students is more than 543 an additional license fee will be charged.
10.1.12 Worker’s compensation insurance renewal for 2012-2013 in the
amount of $25,885.00
10.1.13          Property and liability insurance renewal for 2012-2013 in the amount of $42,430.53 (Total estimated annual Premium of $68,315.53 for worker’s compensation, and property and liability).
Motion carried.
10.2    Moved by Richter, seconded by Kellerman, to approve the following Personnel Consent Agenda:
10.2.1 Approved the 2011-2013 Agreement Between Independent School District No. 696, Ely, Minnesota and Ely Public School Confidential/Supervisory Employee Association, Ely, Minnesota
10.2.2 Hired Kristin Mattila for the Special Education Extended School Year (ESY) paraprofessional position under terms and conditions the master agreement between the AFSCME Local No. 295 and ISD #696 and school board policy.
10.2.3 Hired Mary Wognum for the Early Childhood Special Education Extended School Year (ESY) paraprofessional position under terms and conditions the master agreement between the AFSCME Local No. 295 and ISD #696 and school board policy
10.2.4 Hired Kelly Chick for the Special Education Extended School Year Program (ESY) instructor position under terms and conditions of the master agreement between the Ely Education Association and ISD #696 and school board policy
10.2.5 Hired Rebecca Chopp, Early Childhood Special Education Extended School Year (ESY) instructor position; position through Northland Special Education Cooperative
10.2.6 Accepted resignation of Kristy Johnson from the part-time general office clerk position effective at the end of the work day July 31, 2012
10.2.7 Approved Don Ingerson as volunteer assistant baseball coach for the 2011-2012 school year in accord with school board policy
10.2.8 Renewed the following fall coaching positions for the 2012-2013 school year under terms and conditions of the of the master agreement between the Ely Education Association and ISD #696 and school board policy: cross country running-Jayne Dusich, head coach; football-Brian Lamppa, head coach; football-Cory Lassi, assistant coach; volleyball-Emmett Penke, head coach; volleyball-Ryan Lindsay, assistant coach
10.2.9 Approved the following volunteer assistant coaches in accord with school board policy: Football-Griffen Offerdahl, Robert Poderzay, Dave Jarecki; volleyball-Diane Dalberg, Diana Kallberg, Traci Conaway
10.2.10 Renewed the following positions for 2012-2013 school year under terms and conditions of the master agreement between the Ely Education Association and ISD #696 and school board policy: Junior class advisor, Janelle Hart; junior banquet advisor, Janelle Hart; National Honor Society advisor, Laurie Kess; play-musical director, Jim Lah; play-music director, Marcia Homer; play-choreographer, Denise Drechsler; play-technician, Peter Kess; play-costumer, Donna Kari; play-accompanist, Bonnie Starkman; student council advisor-Renee Lassi; Timberlane-yearbook advisor, Amy Kingsley; school patrol advisor, Ann Spangler; dance team advisor, Nichole Boitz
10.2.11Part-time, substitute, casual and non-union positions: increase
bus drivers to $16.30; part-time general office clerk to $12.75. Substitutes: increase paraprofessional, student supervisor, cafeteria helper to $9.25; bus driver to $16.30; teacher to $100.00/day, nurse $24.80 effective July 1, 2012
                                       Part-time, 12 month:
-District Finance Officer: base salary: $30,500.00; hourly wage $36.56; VEBA same as Ely Education Association and AFSCME effective July 1, 2012.
10.2.12 Hire Kristy Johnson for the cafeteria aide/cashier position
($12.75/hr., 2 ¾ hours per day, 5 days per week; student contact days)
10.2.13 Hired Johnna Suihkonen for the 1.0 FTE Kindergarten teacher
position for the 2012-2013 school year (BA Step 1, $32,741.00)
          under terms and conditions of the master agreement between the Ely Education Association and ISD #696 and school board policy
Motion carried.
10.3       Moved by Richter, seconded by Pointer, to approve the following Policy Consent Agenda:  Adopt the Ely School District Health and Safety Policy was presented. Motion carried.
11.0    K-12 Principal’s Report:
          11.1    Kidwind Challenge Project
          11.2    End of year comments
12.0    Superintendent’s Report
12.1    End of year enrollment as a June 1, 2012, K-6 281; 7-12 250
12.2    End of year Comments
12.3    Air conditioner in the Washington auditorium is broken and will cost approximately $36,000.00 to fix or approximately $37,000.00 to replace. Board agreed that the air conditioner needs to be replaced.
          13.0    Board Members Comments and Concerns:
13.1    Superintendent’s Evaluation – Marsnik: evaluation to be discussed in open or closed session (at option of Superintendent Belcastro) at the July meeting
13.2    Pointer asked about fiber optic shed cleanup. Garbage is cleaned up near it but it needs to be landscaped.
13.3    Pointer asked about fiber optic capabilities at the school.
13.4    Pointer asked about the status of the agreement with the Ely Blue Line Club for the ice arena. Supt. Belcastro stated work will begin on it soon.
13.5    Board would like to have any new employees come to the September board meetings so that they can be introduced to the school board.
14.0    Moved by Richter, seconded by Pointer, to adjourn at 9:20 p.m.
 
Scott C. Kellerman, Clerk