School Board Minutes (January 2009-August 2013)

Regular Meeting

 

School Board Meeting Minutes                                                          September 14, 2009
 
          The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter. Absent: York-Jesme. Also present: High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Elementary Principal Joselyn Murphy; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay.
4.0     Moved by Kellerman, seconded by Erzar, to approve the agenda as amended. Motion carried.
5.0     Open Forum: Ann Spangler.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Erzar, seconded by Richter, to approve the minutes of the regular meeting of August 10, 2009. Motion carried.
7.0     The following correspondence/informational items were presented:
          7.1     John Controls-Sr. Performance Assurance Engineer, Doug Jost presented           the Year 8 Annual Report.
          7.2     Ely Early Childhood Coalition Vision Pamphlet was presented (Northland     Chapter grant applied for by Kindergarten teacher, Megan Devine and     ECFE Program Coordinator, Mary Mattson).
8.0     Old Business: None.
9.0     New Business: Only on consent agenda.
10.0    Consent Agenda:
10.1    Moved by Erzar, seconded by Kellerman, to approve the following         
Program Consent Agenda:
10.1.1   Bills due and payable amounting to $130,850.46 including check numbers 43036 through 43162.
10.1.2   July 2009 financial reports as presented: Total monthly receipts: $555,944.18; total monthly payroll: $60,255.59; total fringe benefits: $ 7,941.68; invoices: $629,608.43; total monthly expenditures: $697,805.70; total revenue over expenditures: ($141,861.52).
10.1.3   Approved the following gifts and donations: 1. $1,026.72 from Target-Take Charge of Education Program for the Memorial High School to be used at the school’s discretion; 2. $794.62 Target-Take Charge of Education Program for the Washington Elementary to be used at the school’s discretion; 3. $39.00 from Wells Fargo Foundation Educational Matching Gift Program-Donald D. Rausch to purchase educational supplies for the elementary school.
10.1.4   For information only-no Board action. Quote for bus garage addition submitted by Hall Contracting to remove and rebuild three stall bus garage under football stadium-$26,220.00. Dr. Langan will be also be meeting with a representative from Morton Bldgs. to get an estimate on extending the metal bus garage and will have a recommendation by the end of the month.
10.1.5   For information only – no Board action. Quote for new phone system from North Country Business Products (replacement $69,239.66, retrofit-$28,092.28.
10.1.6   Certify Proposed Levy 2009 Payable 2010 to the maximum ($1,329,068.59). Supt. Langan would like to schedule a Board work session before the December levy certification to go over the levy. This will be scheduled at the November meeting.
Motion carried.
10.1.7 Moved by Erzar, seconded by Richter to direct the superintendent
          to develop a Q comp plan for the district. Motion carried. A letter was received from the Ely Education Association asking the      district to look into this.  For review at the October Board meeting.   
               10.2    Project HTC (High Tech Classroom Coalition) – joint effort with ISD                                  #2142 to build technically advanced classrooms that will allow for a                                      learning environment both in and out of the classrooms. The classrooms                                     will provide for sharing resources between classrooms, students within                              the schools, between districts and students at a global level. Our district                                  is working with ISD #2142 to implement in the future as part of our                                     technology upgrades.
               10.3    Moved by Kellerman, seconded by Pengal, to approve the following                                  Personnel Consent Agenda:
          10.3.1 Approved Emma Peterson as volunteer cross country coach for                       the 2009-2010 season contingent upon having on file a                                       satisfactory criminal background check with the ISD #696 district                            office.
          10.3.2 Approved Larry Mischke as volunteer assistant football coach for                      the 2009-2010 season contingent upon having on file a                                       satisfactory criminal background check with the ISD #696 district                            office.
          10.3.3 Approved Tom Wetzel as volunteer assistant football coach for the                   2009-2010 season contingent upon having on file a satisfactory                       criminal background check with the ISD #696 district office.
          10.3.4 Approved Louie Gerzin as volunteer assistant football coach                             (junior high) for the 2009-2010 season contingent upon having on                   file a satisfactory criminal background check with the ISD #696                     district office.
          10.3.5 Approved Bill Henning as volunteer assistant football coach (junior                     high)for the 2009-2010 season contingent upon having on file a                       satisfactory criminal background check with the ISD #696 district                            office.
          10.3.6 Hired Denise Drechsler for the choreographer position for the                           2009 high school fall musical under terms and conditions of the                        collective bargaining agreement between ISD #696 and the Ely                          Education Association and School Board policy.
          10.3.7 Hired Peter Kess for the play technician position for the 2009 high                              school fall musical under terms and conditions of the collective                         bargaining agreement between ISD #696 and the Ely Education                           Association and school Board policy.
          Motion carried.
          10.3.8 Moved by Kellerman, seconded by Erzar, to increase Adam                            Gruendemann (Vocal Music Instructor) from .645 FTE to .845 FTE                            (BA Step 1, $27,243.65). Increase of $6,448.20. Motion carried.
          10.3.9 Moved by Kellerman, seconded by Richter, to increase Ken Hupila                              (Physical Education Instructor) from .89 FTE to 1.0          FTE (MA Step                              13, $59,375). Increase of $6,531.00. Motion carried.
          10.3.10 Moved by Erzar, seconded by Kellerman to approve the                               retirement incentive offer for John Yadlosky. Motion carried.
          10.3.11 Custodian job descriptions (draft only – action in October)
          10.3.12 Moved by Kellerman, seconded by Richter, to increase the                                      Community Education Coordinator position from                                            500 to           615 hours. No increase in hourly rate ($13.00).
          Motion carried.
    10.4    Policy Consent Agenda:
                   10.4.1 Moved by Richter, seconded by Pengal, to approve the Personnel                                  Evaluation Process Policy – Policy Code 260, Staff. Richter                                    amended her motion to include bimonthly updates of the progress                             of employee evaluations. Motion carried.
         10.5    Moved by Kellerman, seconded by Erzar, to eliminate the following non-                 union positions for the 09-10 school year:
                   10.5.1 Guidance secretary (08-09 cost - $3,433.72)
                   10.5.2 Volunteer coordinator (08-09 cost-$7,047.02)
                   10.5.3 Food Service Director – effective no later than November 25, 2009                       (08-09 cost $20,356.23)
                   10.5.4 Building secretary (office aide) – (08-09 cost - $7,600.74)
                   10.5.5 Business manager’s position – return to the 06-07 contract time                           limits (in district office 8 hours per day, Tuesday, Wednesday,                                  Thursday) effective immediately.
11.0    Administrative Reports:
11.1    Superintendent:
          11.1.1 Property Appraisal Reports-Hirons & Associates. An appraisal of    the school district’s property and facilities has not been done for          many years and was needed for insurance purposes. Approved by    Board action on July 13, 2009.
          11.1.2 High School Principal Belcastro and Elementary Principal Murphy     presented enrollment figures as of September 9th: elementary –       278, high school – 260. Home school numbers will be presented     at the October board meeting broken down by high school and     elementary.
          11.1.3 MN School Boards Association Delegate Assembly Election. Ballots           were passed out to Board members to vote to be returned to  Penny by Oct. 1.
          11.1.4 Update on Connect Ed parent communication system. To be       included in future technology updates.
          11.1.5 Projected needs for all day/everyday kindergarten. District plans  to start the second semester of 2009-2010. Need to find space for     a second classroom.
          11.1.6 Update on AFSCME Local No. 295 grievance arbitration. Scheduled          for October 6, 2009, at 10 a.m. in the School Board meeting    room. 
          11.1.7 Request for Proposals for a Built to Suit Facility Lease for St. Louis          Co. Offices - for information only.
          11.1.8 Reimbursement Agreement Between the city of Ely and ISD #696          – previously Board approved – for information only.
11.2    Principal:
          11.2.1 Update on student management system implementation –                                       Elementary Principal spoke about the JMC program; it is Gold                           Standard which means it is updated with Minnesota Department                          of Education and State of Minnesota requirements; parent portal                           has been implemented in the high school and will be next year in                            the elementary.
          11.2.2 Technology update – Director of Operations/H.S. Principal                               Kimberly Belcastro stated we need to have a qualified person                          come and assess our technology needs. She gave a report of the                        district’s 2009 MCA test scores.
          11.2.3 School opening report.
11.3    Board Committee Reports:
          11.3.1 Clerk Kellerman brought the ad placed by the Virginia Public                                  Schools in the August 29, 2009, Timberjay promoting their district                              via standardized test scores to the Board’s attention for                                          discussion. He suggested we be more active in the media to                                promote our district.
          11.3.2 Facilities inspection - Member Erzar would like to schedule a                                  facilities inspection to be held in two segments: 1. Memorial                                  bldg./football facilities/baseball facilities/Industrial bldg.; 2.                           Washington/JFK/Arena/Boiler house. Penny will contact the                                       Building and Grounds Committee to schedule the inspections.
          11.3.3 Baseball field improvements: Member Erzar wanted to know when                         the shop class would start on the repair of the baseball field                                      equipment room and other repairs. Industrial Arts instructor Rob                                Simonich said they would be starting this week.
12.0    Moved by Richter, seconded by Pengal, to go into a closed session to discuss negotiations strategy with the Ely Education Association immediately following adjournment. Motion carried.
          13.0    Meeting adjourned at 9:58 p.m. Motion carried.
 
 
 
                                                                             Scott C. Kellerman, Clerk