School Board Minutes (January 2009-August 2013)

Regular Meeting

 

 
   School Board Meeting Minutes                                                        September 12, 2011
 
1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik.
2.0     On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Absent: None. Also present: Kimberly Belcastro; Superintendent; Tom Coombe, Ely Echo
3.0     Pledge of Allegiance
4.0     Moved by Pointer, seconded by Richter, to approve the agenda as amended. Motion carried.
5.0     Open Forum: None at this meeting.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Kellerman, seconded by Pengal, to approve the minutes of the regular meeting of August 8, 2011. Motion carried.
7.0     The following correspondence/informational items were presented:
7.1     Student Council representative: Sam Corbett (president)-homecoming will be October 10-14 with many activities planned for the week; Amy Bianco (vice president) will be the representative to attend school board meetings
7.2     Chip Jacobs of Foster, Jacobs and Johnson presented a status report on the heating system replacement project. The boilers will be started the week of Sept. 26th
7.3     Anna Thompson and Susan Ferguson of the Staff Development Committee were present to request that $30,000 be put in the Staff Development Fund for the 2011-2012 school year. School board will decide in October when the budget is presented. Moved by Pengal, seconded by Pointer, that the outstanding staff development debt of $3,716.00 be paid. Motion carried.
7.4     Appreciation letter from Joseph Tome, Manager, Boat House Restaurant: No monetary donation was given by the district to the event; the district borrowed chairs and tables for the event.
7.5     Mat Roderick, Scott Olson, and John Pierce from the Ely Blue Line Club were present to request that an agreement with the district for the purchase and use of a newer Zamboni be made. Moved by Pointer, seconded by Richter, for the board to give Supt. Belcastro permission to work out an agreement with the Ely Blue Line Club for the purchase and shared use of a newer Zamboni. Motion carried. The club will be fundraising for the purchase and is looking at a refurbished model from the early 1990’s that will cost about $30,000.
8.0     Old Business:
8.1     Lease agreement for a “hut” to be placed on district property for the Middle Mile Fiber Project-Tiffany Anderson of the Northeast Service Cooperative was present. The board requested time to review the lease. Board action to be taken at a later date.
9.0     New Business: None at this meeting
10.0    Consent Agenda:
10.1    Moved by Richter, seconded by Kellerman, to approve the following Program Consent Agenda:
10.1.1 August 2011 disbursements and wire transfers amounting to $313,837.82 including check numbers 46481 through 46614 and receipts in the amount of $ 445,966.84
10.1.2 August 2011 financial reports as presented: None at this meeting.
10.1.3 Approved the following gifts and donations: 1. $115.38 from Wells Fargo Community Support Campaign-Carole & Michael Krutsch to be used for the Fine Arts programs at the high school; 2. $25.00 from Wells Fargo Community Support Campaign-Donna Niskala to purchase elementary school supplies; 3. Book titled “Images of Life in Northern Minnesota” from the Timberjay for the media center; 4. Book title “Pentti and the Hungry Polar Bears” from the Timberjay for the media center; 5. Book title “An Odyssey that Began in Ely” from the Timberjay for the media center; 6. Two subscriptions for the 2011-2012 school year from the Ely Echo for the high school and elementary media centers; 7. Two subscriptions for the 2011-2012 school year from the Ely Timberjay for the high school and elementary media centers; 8. $160.00 worth of books from Piragis Northwoods Company for each elementary classroom; 9. $2,189.33 from Target-Take Charge of Education program for the Memorial secondary school to be used at the school’s discretion; 10. $1,839.2 from Target-Take Charge of Education program for the Washington Elementary school to be used at the school’s discretion; 11. $116.90 for a subscription for the Minneapolis Star Tribune (167 issues) from Lucielle Barne-Diesslin to be used by the Memorial Media Center
10.1.4 This item was pulled by Chairman Marsnik for a separate vote: Approve request to advertise for quotes for the purchase of a 9 passenger Suburban or similar. Moved by Kellerman, seconded by Richter, to advertise for quotes for the purchase of a 9 passenger Suburban or similar and a minivan. Motion carried. Quotes will be presented at the October board meeting.
10.1.5 Truth In Taxation school district budget meeting will be held Monday, December 12, 2011, at 7 p.m. in the board room, 2nd floor Memorial bldg.
                             Motion carried.
10.2       Moved by Richter, seconded by Pengal, to approve the following Personnel Consent Agenda:
10.2.1 This item was pulled for a discussion and a separate vote: Hire Marie Rinta for the District Finance Officer position. Moved by Pengal, seconded by Richter, to hire Marie Rinta for the District Finance Officer position as follows: start date of September 13, 2011; base salary of $30,000; duty days to be Tuesdays and Thursdays (8 hour days) on site; single health insurance, annual VEBA contribution ($1900), life insurance (same value as EEA/AFSCME units) and long term disability insurance (based on salary); required to attend regular training sessions through ARCC and other business manager related training sessions deemed appropriate and will receive an hourly rate of pay of $36.06 for any training or work necessary outside of the two contract days per week in accord with the district’s At-Will Employee Policy. Motion carried.
10.2.2 Hired Laurie Kess for the National Honor Society advisor position for the 2011-2012 school year in accord with the current Master Agreement between the Ely Education Association and ISD #696 and school board policy
10.2.3 Hired Renee Lassi for the Student Council Advisor position for the 2011-2012 school year in accord with the current Master Agreement between the Ely Education Association and ISD #696 and school board policy
10.2.4 Renewed the following co-extracurricular fall positions for the 2011-2012 school year: Bonnie Starkman, fall musical accompanist; and Amy Kingsley, yearbook advisor; Denise Drechsler, fall musical choreographer; Peter Kess, fall musical play technician
10.2.5 Renewed the following co-extracurricular winter positions for the 2011-2012 school year in accord with the current Master Agreement between the Ely Education Association and ISD #696 and school board policy: Justin Blackwood, co-head girls’ basketball coach; Frank Ivancich, co-head girls’ basketball coach; Tom McDonald, head boys’ basketball coach 
10.2.6 Approved Greg Gaulke as volunteer assistant football coach (junior high) for the 2011-2012 season contingent upon having on file a satisfactory criminal background check in the district office
10.2.7 Approved Robert Poderzay as volunteer assistant football coach for the 2011-2012 season contingent upon having on file a satisfactory criminal background check in the district office
10.2.8 Approved Griffin Offerdahl as volunteer assistant football coach (junior high) for the 2011-2012 season contingent upon having on file a satisfactory criminal background check in the district office
10.2.9 Approved David Jarecki as volunteer assistant football coach for the 2011-2012 season contingent upon having on file a satisfactory criminal background check in the district office
10.2.10          Approved Diane Dalberg as volunteer assistant volleyball coach for the 2011-2012 season contingent upon having on file a satisfactory criminal background check in the district office
10.2.11          Accepted resignation of Jon Garrison from the position of noon supervisor effective at the beginning of the 2011-2012 school year (September 6, 2011)
10.2.12          Nolan Hauta, band/vocal music instructor was placed incorrectly on Step 3 (BA Step 3, $35,318) and should have been placed on Step 4 (BA Step 4, $36,857) of the current Master Agreement between the Ely Education Association and ISD #696. Approved Nolan Hauta be placed on Step 4      
Motion carried.
10.3       Policy Consent Agenda:
10.3.1 Moved by Kellerman, seconded Richter, to adopt Policy #532 Use of Peace Officers and Crisis Teams to Remove Students with IEP’s From School Grounds. Motion carried.
10.3.2 A revision of Policy #271 Hiring and Renewing Co-Extra-Curricular positions was presented for review; board action at October meeting.
11.0    Laurie Kess, K-12 Guidance Counselor/District Test Coordinator Report-Laurie was not present; Supt. Belcastro gave the report in her place
                    11.1    MCA test results-results will be presented at the October meeting
                    11.2    ACT scores for our students were presented
                    11.3    Report on 2011-2012 school year start up-none presented
12.0    Anne Oelke, Coordinator of Federal Programs/K-4 Dean of Students Report-Anne was not present; Principal Murphy gave a report
12.1    Report on 2011-2012 school year startup-an RTI and Title I program update will be presented at the October meeting; extra time for the Title I teacher to work in classrooms is going well; looking for noon supervisors
13.0    Joselyn Murphy, K-12 Principal Report
                    13.1    Opening day comments
                    13.2    Faculty Schedules were presented for board review
13.3    Class sizes-elementary class size information was presented; high school class size information will be presented at the October meeting
14.0    Superintendent                  
14.1    First Day Enrollment-K-12 is 544
14.2    Smiles Across Minnesota, a school based preventative oral health program that provides care for uninsured and underinsurance children in the United Way of Northeastern MN service territory will be in the district this school year; held in Room 2 of the Washington bldg.; information was sent home to parents; more information will be available at the upcoming open house to be held September 26th from 5-7 p.m.
14.3    The proposed levy is normally certified at this meeting but is not available due to the state shutdown. A special meeting to certify will be held in the near future.
14.4    Negotiation session with the Ely Education Association will be held on Wednesday, September 21st (closed session at 3 p.m.; negotiation session at 4 p.m.) in the board room, 2nd floor of Memorial bldg.
14.5    Board retreat is scheduled for Wednesday, September 14th from 4-8 p.m.at the Grand Ely Lodge
15.0    Board Members Comments and Concerns
15.1    Director Pointer asked if district has a policy to buy/rent local (ex: instrument rental). Supt. Belcastro stated it does not but will encourage staff to do it.
15.2    Director Richter stated her concerns that the board meetings are getting too long. Chairman Marsnik suggested the subject be on the agenda at the board retreat on September 14th.      
16.0    Moved by Pointer, seconded by Richter, to adjourn at 9:35 p.m.
17.0    Chuck Kothe, Chief Engineer gave a tour showing progress of the new heating system and technology upgrades.
 
 
 
Scott C. Kellerman, Clerk