School Board Minutes (January 2009-August 2013)

Regular Meeting

School Board Meeting Minutes                                                          May 11, 2009

 

          The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Absent: none. Also present: Superintendent Langan; Principal Murphy; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay.

          Chairman Marsnik congratulated the nine members of the speech team who went on to state competition. They are: Maggie Jesme, Discussion; Ian Lah, Storytelling; Tia Gustafson, Prose; Elise stage, Drama; Sam Corbett, Duo; Becca Klein, Drama; Andie Mattei, Poetry; Emma Young, Poetry. Member Richter thanked the members of the Vermilion Community College Law Enforcement Program for volunteering their time with our Elementary School Safety Patrol students and Karin Schmidt, K-12 Music instructor for the fantastic job she and the 5th and 6th graders did on the spring elementary music program. A letter of recognition will be sent to all.

4.0     Moved by York-Jesme, seconded by Erzar, to approve the agenda as amended. Motion carried.

5.0     There were no requests to speak during the Open Forum session.

6.0     Approval of Past Meeting Minutes:

6.1     Moved by Erzar, seconded by York-Jesme, to approve the minutes of the regular meeting of April 13, 2009. Motion carried.

7.0     The following correspondence/informational items were presented:

          7.1     Student Council representative present: Matt Hall-Student Council activities are closing for the year. Service project this month is to clean      the trophy cases and continue to work on motivating school spirit at      activities.

          7.2     Doug Jost, Sr. Performance Assurance Engineer from Johnson Controls   presented the Year 7 Annual Report of the Performance Contract. Doug will present the 2008 report at a Board meeting later this summer.

          7.3     Ely Community Resource, Inc. Quarterly Progress Report 1st Quarter       January 1 to March 1, 2009.

          7.4     Thank you letter from Ely City Council for allowing the City of Ely to utilize           benches made by the Ely Shop Class at the City’s Recreation Facility.

8.0     Old Business: None.

          8.1     Moved by Kellerman, seconded by Erzar, to approve the superintendent’s         job performance evaluation for 2008-2009. Motion carried.

9.0     New Business: None.

          9.1     Moved by York-Jesme, seconded by Erzar, to adopt the Resolution                            Proposing to Place Robert Braff on Unrequested Leave of Absence to the                              extent           of .4 FTE. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-                      Jesme. Against: None. Absent: None. Motion carried.

10.0    Consent Agenda:

10.1    Moved by York-Jesme, seconded by Richter, to approve the following    

Program Consent Agenda:

10.1.1   Bills due and payable amounting to $215,371.61 including check numbers 42543 through 42703.

10.1.2   April 2009 financial reports as presented: Total monthly receipts: $680,253.00; total monthly payroll: $201,611.69; total fringe benefits: $ 184,390.56; invoices: $111,065.97; total monthly expenditures: $497,068.22; total revenue over expenditures: $183,184.78.

10.1.3   Approved the following gifts and donations: 1. Bus fuel ($121.70) from Starkman Oil. Co. for the elementary safety patrol trip to the Twin’s game; 2. His time as driver – John Lahtonen for the elementary safety patrol trip to the Twin’s game; 3. $348.75 from the Ely Jaycees to be used toward the purchase of tickets to the Twin’s game for the elementary patrol; 4. $254.50 from the Washington Elementary PTO to be used toward the purchase of tickets to the Twin’s game for the elementary patrol; 5. $200.00 from the Ely Lions Club for Bo DeRemee’s physics class trip to Valley Fair; 6. $2,000.00 from Tim and Annette Frisell-Riley for Ely Community Resource student programs; 7. $100.00 ($25.00 each) from Wells Fargo Foundation Educational Matching Gift Program (Maria L. Gesicki, Megan Gibney, Linda E. Kallerud, Donna M. Niskala); 8. $25.00 from the Wells Fargo Foundation Educational Matching Gift Program (Theresa M. Muhvich) for District classroom supplies.

10.1.4   Adopted the 2009-2010 Resolution for Membership in the Minnesota State High School League.

10.1.5   Approved Ferrellgas, Inc. as the district’s propane supplier from October 1, 2009, to September 30, 2010 (Tanker .92; Bobtail 1.159). Quotes were also received from Starkman Oil Co. (Tanker 1.119; Bobtail 1.389), Como Oil (Tanker .989; Bobtail 1.169), Lakes Gas (Tanker .995; Bobtail 1.245), Range LP Gas (Tanker 1.109; Bobtail 1.319).

10.1.6   Approved Eikill & Schilling Ltd. as auditors for year ended June 30, 2009.

10.1.7   Approved July 1, 2008, Actuarial Valuation of Post-Employment Benefits Under GASB Statement No. 45 submitted by Van Iwaarden Associates.

Motion carried.

10.2          Moved by York-Jesme, seconded by Pengal, to approve the following Personnel Consent Agenda:

          10.2.1 Approved Dawn Nelson as volunteer assistant track                                                coach for the 2008-2009 season contingent upon having on file a                    satisfactory criminal background check with the ISD #696                                      district office.

          10.2.2 Approved tenure of Megan Anderson, 3rd Grade Teacher (1.0 FTE)                 as recommended by Principal Joselyn Murphy and Superintendent                         Langan. Megan was presented with a plaque.

          10.2.3 Approved tenure of Myia Conro, Title I Lead Teacher (.6 FTE) as                              recommended by Principal Joselyn Murphy and Superintendent                        Langan. Myia was presented with a plaque.

          10.2.4 Superintendent’s Performance Assessment – this item was moved                             to Old Business item number 8.1.

          10.2.5 Approved retirement notice from Ken Hupila, Physical Education                       teacher, effective May 31, 2010.

          10.2.6 Approved retirement/resignation notice from Janet Bigelow,                             English teacher effective May 31, 2009.

          10.2.7 Approved a request for leave of absence from Dan Conder, High                     School Special Education teacher, September 1, 2010 to October                     31, 2011, contingent upon his accepting the agreement.

Motion carried.

10.3          Policy Consent Agenda

              10.3.1 Received finance policy series draft for review. Will be on June                              agenda for board action.

  11.0    2009-2010 Reduction Proposals-Kindergarten-Not recommending any changes    and will provide midday transportation (approx. $23,000) for 2009-2010 .       Considering all day everyday kindergarten for 2010-2011. 

12.0    Administrative Reports:

12.1    Superintendent:

12.1.1 Purchased 2008 Chevrolet Uplander from Mike Motors for $12,871.60 with 38,086 miles on it. James Woods of Kerntz Funeral Home was high bidder ($1200.00) to purchase the 1997 Dodge Grand Caravan that was taken out of service at the end of February 2009.

12.1.2 IRR $600,000 school bond grant final report was presented. Richard Walsh from IRR will be present on May 12th at 9:30 a.m. to make a site visit.

12.1.3 Online learning update – language change proposed: removing MDE as appellate voice, if there is a disagreement the school board will make the decision and not MDE

12.1.4 Retirement incentive for staff results – Ken Hupila, Dan Conder and Janet Bigelow

12.1.5 Ely Public Schools Personnel Evaluation Process. Penny (superintendent’s secretary) will summarize Supt. Langan’s comments regarding this document and submit to the Board. Supt. Langan will find out if evaluations are being done.

12.1.6 Hwy. 1 property (Old White Iron School). Received letter from Border Lakes Realty informing the Board where the property is being advertised.

12.1.7 Ely Public Schools – Bonding for OPEB Liabilities – A copy of this Power Point presentation presented by James Schmitt of Springsted, Inc. at the April 28th board work session was distributed.

12.1.8 A Board study session is scheduled for Thursday, May 28, 2009, in the school board meeting room at 5:30 p.m. On the agenda will be facilities (Scott Sosalla, Project Manager from Architectural Resources, Inc. will be present to discuss the facilities plan), OPEB Bonds (James Schmitt, Client Representative, from Springsted, Inc. will be present), and the 2009-2010 budget will be discussed.

12.1.9 The Ad Hoc Regional Education Discussion with ISD #2142 scheduled for Tuesday, May 12, 2009, at 2:00 p.m. has been canceled and will be rescheduled to a later date.

12.2    Principal:

12.2.1 Principal Murphy submitted a May 2009 Memorial High School sports and activities calendar. A calendar including the Washington Elementary School activities will be sent to the board.

12.3    Board Committee Reports:

12.3.1 Member Erzar requested a Building and Grounds Committee meeting to discuss facilities. It was decided that this would be including the board study session on May 28th.

13.0    Moved by York-Jesme, seconded by Richter, to go into a closed session to discuss negotiations strategy regarding the Ely Education Association. Motion carried.

          14.0    Meeting adjourned at 8:30 p.m.

 

 

 

                                                                             Scott C. Kellerman, Clerk