School Board Minutes (January 2009-August 2013)

Regular Meeting

 

1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik.
2.0     On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Absent: None. Also present: Joselyn Murphy, Elementary Principal; H.S. Asst. Principal, Laurie Kess; Interim Superintendent, Dr. Kimberly Belcastro; Joe Domich, Ely Echo; Adam Masloski, Ely Timberjay; Chip Jacobs, Foster, Jacobs & Johnson.
3.0     Pledge of Allegiance
Chairman Marsnik congratulated Nick Milovich (golf) and Pat Heiman (track) for their accomplishments and coaches for a job well done at state competition. A letter of congratulations will be sent on behalf of the school board.
4.0     Moved by Pengal, seconded by Skradski, to approve the agenda as amended. Motion carried.
5.0     Open Forum: None at this meeting.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Skradski, seconded by Richter, to approve the minutes of the regular meeting of May 9, 2011. Motion carried.
6.2     Moved by Richter, seconded by Skradski, to approve the minutes of the special meeting of May 24, 2011. Motion carried.
7.0     The following correspondence/informational items were presented:
7.1     Student Council representative: None present.
7.2     Ely Memorial High School Activities Spring 2010-2011 Summary submitted by Tim Omerza
7.3     Chip Jacobs of Foster, Jacobs and Johnson presented a status report on the heating system replacement project
8.0     Old Business:
8.1     Moved by Richter, seconded by Skradski, to approve the managed services agreement (Option 2) with Voltz for a period of 12 months; monthly fee to be billed $4,000; max time spent on site per month at the set fee is 80 hours; once 90% of the monthly time allotment is reached, superintendent will be notified to discuss how to handle further project for the remaining calendar month; unused hours at the end of each billing cycle will rollover to the next billing cycle for the entire length of the contract. Motion carried.
9.0     New Business:
9.1     Moved by Kellerman, seconded by Richter, to adopt the FY11 final budget. Motion carried.
9.2     Moved by Pengal, seconded by Kellerman, to adopt the FY12 Proposed budget. Motion carried.
9.3     Revisit Five year Facility Plan – Facility Committee meeting to be set up in the near future; agenda: review of Five Year Facility Plan, facilities walk thru including JFK, report of capital revenue available, possibility of Amber Haglund-Pagel (MacNeil Environment) to be present.
9.4     Moved by Richter, seconded by Pointer, to adopt the Resolution Authorizing the Sale of General Obligation Aid Anticipation Certificates of Indebtedness, Series 2011C. For: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Motion carried.
10.0    Consent Agenda:
10.1    Moved by Kellerman, seconded by Richter, to approve the following Program Consent Agenda:
10.1.1 May 2011 disbursements and wire transfers amounting to $266,132.46 including check numbers 45740, 46163 through 46298 and receipts in the amount of $ 578,613.84
10.1.2 May 2011 financial reports as presented: Total monthly receipts: $578,613.84; total monthly payroll: $577,959.08; total fringe benefits: $306,668.54; invoices: $165,556.29; total monthly expenditures: $1,050,183.91; total revenue over expenditures: ($471,570.07).
10.1.3 Approved the following gifts and donations: 1. $2,000.00 from Wells Fargo Education Matching Gift Program – Timothy Riley to be used for the Accelerated Reader Program; 2. $200.00 from the Ely Lions Club to be used for the Physic trip to Valley fair; 3. 77 gals bus fuel worth $290.04 from Starkman Oil to be used for the school patrol trip to the Twins game; 4. 13.5 hours of his time to drive bus from John Lahtonen to drive the school patrol to the Twins game; 5. book, Pride of the Inland Seas: An Illustrated History of the Port of Duluth-Superior  from the Duluth Seaway Port Authority for the high school media center; 6. Book, Islan’s Peaceful Warrior; Abdul Ghaffar Khan by Jean Akhtar Cerrina from Valerie Beale to be used by the high school media center
10.1.4 Approved elementary student handbook for 2011-2012
10.1.5 Approved high school student handbook for 2011-2012
10.1.6 Approved quote from Evergreen Construction for snowplowing services for the 2011-2012 school year as it was the lowest: pick-up with plow-$48.50 per hour, rubber tire loader-$70.00 per hour, grader-$75.00 per hour, dump truck-$50.00 per hour; snow removal rate*-$35.00 per load per 15 yards (*Include all equipment used in price for snow removal). Evergreen also included: Skid Steer $65.00 per hour; Sanding per load-$150.00 plus 10 % discount on all sanding. Quotes were also submitted by Forest Concrete Products: Pick-up with plow-$54.25 per hour;         
Rubber tire loader-$79.25 per hour; Grader-$79.25 per hour;     
Dump truck-$79.25 per hour; snow removal rate*-$39.50 per load per 15 yards (*Include all equipment used in price for snow removal).
10.1.7 Approved Reliable Agency (Greg Beyer, Agent) for worker’s compensation insurance and property and casualty insurance for 2011-2012 school year ($65,824.00)
10.1.8 Approved Q Comp Annual Report for 2010-2011
10.1.9 Approved Arrowhead Regional Computing Consortium (ARCC) 2011-2012 Specific Services Contract ($19,434.30)
10.1.10 Approved proposal from Per Mar Security Services for annual fire inspection services ($2,340.00/year)
Motion carried.
10.2       Moved by Kellerman, seconded by Richter, to approve the following Personnel Consent Agenda:
10.2.1 Hired the following for fall head coach positions as recommended by administration for the 2011-2012 school year under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and M.S. 122A.22: Jayne Dusich, cross country running; Brian Lamppa, football.
10.2.2 Renewed the following co-extracurricular fall position for the 2011-2012 school year: Nichole Boitz, danceline advisor
10.2.3 Accepted resignation of Justin Lindgren from his K-12 Band Director/Vocal Music Instructor position at the end of the 2010-2011 school year. Justin will extend his time with the marching program through July 4, 2011.
10.2.4 Accepted resignation of Megan Anderson from the School Patrol Advisor position effective at the end of the 2010-2011 school year.
10.2.5 Accepted resignation of Justin Lindgren from the Student Council Advisor position effective at the end of the 2010-2011 school year.
10.2.6 Accepted resignation of Justin Lindgren from the National Honor Society Advisor position effective at the end of the 2010-2011 school year.
10.2.7 Accepted resignation of Anna Karasti from the cafeteria aide position effective June 1, 2011
10.2.8 Hired Paula Anderson for the .44 FTE secondary science position under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy (.44 FTE, BA+24 Step 3, $16,207.08)
10.2.9 Hired Kelly Skustad for the 1.0 FTE first grade position under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy (BS Step 4 $36,857.00)
10.2.10          Hired Kaley Hotaling for the 1.0 FTE second grade position under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy (MA Step 4, $39,935.00)
10.2.11 Hired Anne Oelke for the .6 FTE Coordinator of Federal Programs/.4 FTE Grades K-4 Dean of Students under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy (BS Step 7, $41,474.00) for school year 2011-2012. Position to be re-evaluated at the end of the 2011-2012 school year.
10.2.12 Hire Ruth Leoni for the 2010-2011 special education extended
school year teacher position under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board Policy ($24.18/hr.)
10.2.13 Hired Laurie Kess for the .5 K-12 Guidance Counselor/.5 District
Assessment Coordinator position under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board Policy (MA+25 Step 13 $60,660.00 plus 10 additional days). (Providing assignment does not include subd. 2, p. 24 of Ely Education Association contract-$1800 compensation)
10.2.14 Hired Nicole Caliri for the 2010-2011 special education extended
school year paraprofessional position under terms and conditions of the collective bargaining agreement between ISD #696 and AFSCME Local No. 295 and School Board policy
10.3       Policy Consent Agenda:
10.3.1 Moved by Richter, seconded by Pointer, to adopt the MSBA/MASA Model Policy 714 Fund Balances stating that the school district will strive to maintain a minimum unassigned general fund balance of 10 percent of the annual budget. Motion carried.
10.3.2 Policy #515-R Retention and Destruction of Students Records for Special Education Students (Addendum to MSBA/MASA Model Policy 515 Protection and Privacy of Pupil Records was reviewed. Board action at July meeting. Supt. Belcastro to contact district legal counsel for recommendation on how many years the records should be retained.
11.0    Administrative Reports:
11.1    Superintendent:
11.1.1 Open Enrollment Days-June 13 & 15; August 8 & 10
11.1.2 Update on heating system replacement project
11.1.3 Update on hardwiring project quotes – Accepted quote from Arrowhead Radio and Security(APi Electric), Duluth, MN-$135,026.00 (approved to accept at May 24, 2011, special meeting)
11.2    Principals:
11.2.1 Laurie Kess, Assistant High School Principal/Secondary Counselor:
          -2010-2011 closing comments
          -2011-2012 K-12 Guidance Counselor/District Assessment
            Coordinator comments
11.2.2 Joselyn Murphy, Elementary Principal:
          -2010-2011 closing comments
          -2011-2012 K-12 principal comments
11.3    Board Members Comments and Concerns:
          -Marsnik-suggested any items board members would like on the
           following month’s agenda be placed here
          -Richter-suggested a review of meeting agenda ground rules
          -Pointer-asked if the basketball hoop on the playground could be
            lowered. Elementary principal, Joselyn Murphy, stated that when
 the basket is lowered it gets broken. It was recently lowered and
                                           got broken; was welded so it could be used and is now
                                           permanently in the lowered position because it can no longer be
                                           adjusted.
-Marsnik-Review Policy 270 Personnel Recruitment, Selection, and
 Hiring; possibility of adding a maximum step placement (July
 meeting)
12.0    Moved by Richter, seconded by Kellerman, to adjourn at 9:08 p.m.
 
 
 
Scott C. Kellerman, Clerk