School Board Minutes (January 2009-August 2013)

Regular Meeting

 

1.0     The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik.
          Moved by Pointer, seconded by Skradski, to appoint Director Richter as Acting Clerk. Motion carried.
2.0     On roll call the following directors were present: Marsnik, Pointer, Richter, Skradski. Absent: Kellerman, Pengal. Also present: Joselyn Murphy, Elementary Principal; H.S. Asst. Principal, Laurie Kess; Interim Superintendent, Dr. Kimberly Belcastro; Joe Domich, Ely Echo; Adam Masloski, Ely Timberjay; Eli Bissonett, WELY.
3.0     Pledge of Allegiance
Chairman Marsnik congratulated the Speech Team and coaches for a job well done at state competition. A letter of congratulations will be sent on behalf of the school board.
4.0     Moved by Skradski, seconded by Richter, to approve the agenda as amended. Motion carried.
5.0     Open Forum: Virginia Ivancich regarding baseball gate fees.
6.0     Approval of Past Meeting Minutes:
6.1     Moved by Skradski, seconded by Richter, to approve the minutes of the work session of April 4, 2011. Motion carried.
6.2     Moved by Richter, seconded by Skradski, to approve the minutes of the regular meeting of April 11, 2011. Motion carried.
6.3     Moved by Pointer, seconded by Skradski, to approve the minutes of the special meeting of April 18, 2011. Motion carried.
6.4     Moved by Pointer, seconded by Richter, to approve the minutes of the special meeting of April 28, 2011. Motion carried.
7.0     The following correspondence/informational items were presented:
7.1     Student Council representative: Autumn Arntz – elections are over; dance on Friday, May 13th; lyceum on distracted driving was held.
7.2     Dawn Nelson, President, Ely Track Club, was present. The club is requesting to put in a new track around the football field at no cost to the school. Thad Wavrin has volunteered his time to build the track. Chairman Marsnik requested the track club contact Supt. Belcastro to set up a meeting to discuss the specifics of the project and bring them back to the board.
7.3     Kristi Marshall and Kaley Hotaling from Happy Days Preschool presented information about the preschool. A thank you was presented on behalf of the preschool students and parents for the district’s support of the program.
7.4     Ely Community Resource, Inc., Quarterly Progress Report-1st Quarter was presented by Julie Hignell, program coordinator. The school board would like to see a link to the ECR website on the school district website sometime in the future.
7.5     Letter from Virginia Ivancich regarding high school baseball game gate fees. Moved by Pointer, seconded by Richter, to rescind the motion adopted at the May 14, 2007, school board meeting , “Moved by Erzar, seconded by Kellerman, to direct Tim Omerza, Athletic Director, to start charging for athletic events at the baseball field effective immediately. For: Erzar, Kellerman, Leustek, Marsnik, Sorensen. Against: York-Jesme. Motion carried;” and to stop charging gate fees for high school baseball games effective immediately. Motion carried.
 
8.0     Old Business:
8.1     Approved professional services agreement between ISD #696 and Foster, Jacobs and Johnson, Inc. for heating system replacement project. For: Marsnik, Pointer, Richter, Skradski. Against: None. Absent: Kellerman, Pengal. Motion carried.
          The Board asked that bids be requested for a general contractor for the project and be presented for consideration at the May 24th special meeting.
8.2     Moved by Skradski, seconded by Pointer, to approve Project Labor Agreement for heating system replacement project. For: Marsnik, Pointer, Richter, Skradski. Against: None. Absent: Kellerman, Pengal. Motion carried.
9.0     New Business:
9.1     Moved by Richter, seconded by Skradski, to adopt the 2011-2012 Resolution for Membership in the Minnesota Stage High School League. For:  Marsnik, Pointer, Richter, Skradski. Against: None. Absent: Kellerman, Pengal. Motion carried.
9.2     Brian Dasher, Business Manager, was present and discussed the FY12 budget. There was no hard copy distributed due to current changes. The FY12 preliminary budget will be presented for adoption at the June regular meeting.
9.3     Ely Education Foundation, Inc. has requested to have a presence on the school website in the future. Chairman Marsnik asked that the request be brought back to the board for approval when the district is ready to add the Foundation to the school website.
9.4     Moved by Pointer, seconded by Richter, to allow the student expelled at the March 14, 2011, school board meeting to come back to school for the remainder of the 2010-2011 school year and to set criteria for that student to come back. Motion carried.
9.5     School Board Legislative Liaison, Bill Skradski, gave an update on the situation with the Lake County students.
          Moved by Skradski, seconded by Pointer, to make up a committee of three board members (Skradski, Marsnik, Pengal) and volunteers from Fall Lake and Stoney River Township, plus anyone else especially individuals with a legal and technical mind. Motion carried.
Moved by Marsnik, seconded by Skradski, to have the superintendent do an analysis on the benefits of making a new tuition agreement with Lake Superior School District over the current enrollment policy we currently have. Motion carried.
9.6     Member pointer stated that he received correspondence from taxpayers questioning why items are pulled from the agenda for a special meeting especially the recent meeting regarding the administrative configuration. Chairman Marsnik stated that some items require more time for discussion and a special meeting allows the time for discussion.
9.7     Moved by Skradski, seconded by Richter, to locate a small building behind the arena to house equipment for the Middle Mile Fiber Project. Motion carried. Jim Schober from Architectural Resources, Inc. was present to answer questions. The board requested that someone from the Northeast Service Cooperative attend a board meeting to explain the project .
10.0    Consent Agenda:
10.1    Skradski requested that 10.1.1 and 10.1.2 be pulled from the consent agenda.
10.1.1 Moved by Skradski, seconded by Pointer to approve the April 2011 disbursements and wire transfers amounting to $268,150.03 including check numbers 46033 through 46162. Motion carried.
10.1.2 Moved by Pointer, seconded by Richter, to approve the April 2011 financial reports as presented: Total monthly receipts: $1,004,541.08; total monthly payroll: $305,493.56; total fringe benefits: $218,851.75; invoices: $165,713.65; total monthly expenditures: $690,058.96; total revenue over expenditures: $314,482.12. Motion carried.
Director Skradski asked to have a detailed list of monthly receipts presented at each regular board meeting.
 Moved by Skradski, seconded by Pointer, to approve the following      
 Program Consent Agenda:
10.1.3 Approved the following gifts and donations: 1. $69.29 from the Washington Elementary PTO for the Accelerated Reader Program.
10.1.4 Approved Eikill & Schilling Ltd., as auditors for year ended June 30, 2011, not exceed the gross fee of $18,800; if requested to prepare work papers and schedules, normally provided by the District, the District will be billed at a rate of $150 per hour.
10.1.5 Approved agreement with Northern Star Online Learning for 2011-2012: Price structure per student, per course enrollment: Quarter $210, semester $415, trimester $275.
10.1.6 Approved Dean Foods North Central, Inc., Woodbury, MN, to supply milk for the 2011-2012 school year: fat free chocolate milk .2070; 2% milk .2150; skim milk .1990; 1% milk .1940. This was the only quote received.
10.1.7 Approved Sara Lee Fresh Bakery to supply bread for the 2011-2012 school year as it was the lowest: whole grain white 20 oz. RT $1.12; white 1 ½# sandwich $1.06; coney buns (per dozen) $1.15, ($1.53/16 ct); hamburger buns (per dozen) $1.26 ($3.15/30 ct), foot long buns (per dozen) $2.40 ($1.60/8 ct); white dinner rolls 12 ct $1.20; wheat dinner rolls 12 ct $1.20; English muffins (per dozen) $1.86; deli (hoagie) buns for subs (per dozen) $1.62 ($3.24/24 ct). Quotes were also submitted by Pan-O-Gold Baking Co., St. Cloud, MN; and Ely Northland Market, Ely, MN.
10.1.8 Approved Ferrellgas to supply propane for the 2011-2012 school year: tanker $1.72/gal.; bobtail $1.924/gal. (chose bobtail so could stay with same company consistent with years past) Quotes were also received from Starkman Oil Co.: tanker $1.76/gal; bobtail $1.89 and Lakes Gas Co.: tanker $1.81/gal; bobtail $1.99.
10.1.9 Approved the quote submitted by the Ely Echo to publish and distribute the district’s newsletter in the fall as it was the lowest: four pages $445.00 plus $306 for distribution; eight pages $595.00 plus $306 for distribution. The Timberjay, Tower, MN, also submitted a quote.
Motion carried.
10.2    Chairman Marsnik pulled 10.2.1 from the consent agenda.
10.2.1 Moved by Richter, seconded by Skradski, to approve job description for new position; .6 FTE Coordinator of Federal Programs/.4 FTE Grades K-4 Dean of Students as amended. Add “Other duties as assigned by the principal”. Motion carried.
Moved by Richter, seconded by Pengal, to approve the following
Personnel Consent Agenda:
10.2.2 Accepted the resignation of Terry Kuzma from the full time custodian position effective at the end of the work day on June 30, 2011
10.2.3 Accepted retirement of Linda C. Poshak from her elementary teaching position effective at the end of the 2010-2011 school year (end of day on June 2, 2011).
10.2.4 Accepted retirement of Linda Fink from her elementary teaching position effective at the end of the 2010-2011 school year (end of day on June 2, 2011)
10.2.5 Hired Barb Niewierowski for the Temporary Bookkeeper Assistant (Clerk) position for 7 hrs./day, 5 days/week, April 12, 2011, to July 19, 2011, at the rate of $14.53/hr. This position has been created because of a staff member out on a medical leave.
10.2.6 Hired Amanda Jiacik for the Cafeteria Aide/Assistant Cook position effective April 27, 2011, 3 hrs./day Assistant Cook ($16.43) and 3 hrs./day Cafeteria Aide ($12.75/hr.); 5 days a week; student contact days under terms and conditions of the collective bargaining agreement between ISD #696 and AFSCME Local No. 295 and school board policy and contingent upon having on file a satisfactory criminal background check in district office. This position is vacant due to the resignation of Dawn Holm
10.2.7 Hired Ruthann Griffin for the .5 FTE long term substitute, temporary part-time, Elementary Special Education (LD) position for the remainder of the 2010-2011 school year in accord with Substitute Employee Policy Code 205 and contingent upon having on file a satisfactory criminal background check in the district office. Ruthann will be filling in for Anne Oelke who has been hired for the .5 FTE Dean of Students position for the remainder of the 2010-2011 school year.
10.2.8 Hired Kelsey Borchert long term substitute, temporary full-time, Kindergarten from August 31, 2011, to November 22, 2011, in accord with Substitute Employee Policy Code 205 and contingent upon having on file a satisfactory criminal background check in the district off. Kelsey will be filling in for Megan Devine while she is out on Child Care Leave.
10.2.9           Recalled Tim Leeson to fill the full time custodian position vacated by the resignation of Terry Kuzma as per 2009-2011 agreement between ISD #696 and AFSCME Local No. 295 effective July 1, 2011. Tim was layed off due to the closing of the JFK building.
10.2.10 Granted tenure to Brian Lamppa, Physical Education Teacher.
10.2.11 Approved .5 FTE Elementary Special Education Teacher for
 2011-2012
10.2.12 Approved .4 FTE Secondary Science Teacher for 2011-2012
10.2.13 Approved 1.0 FTE Second Grade Teaching position vacant due
 to the retirement of Linda Poshak
10.2.14 Approved 1.0 FTE First Grade Teaching position vacant due the
            retirement of Linda Fink
10.2.15 Approved for the 2011-2012 school year to abolish .49 FTE
Assistant Memorial Principal/.51 FTE 7-12 Guidance Counselor
                                       and create .5 FTE K-12 Guidance Counselor/.5 District
                                       Assessment  Coordinator position
Motion carried.
10.3       Moved by Richter, seconded by Pointer, to approve the following Policy Consent Agenda:
10.3.4 Adopted MSBA/MASA Model Policy 524 Internet Acceptable Use and Safety Policy
10.3.5 Adopted MSBA/MASA Model Policy 514 Bullying Prohibition Policy
10.3.6 Adopted MSBA/MASA Model Policy 506 Student Discipline
11.0    Administrative Reports:
11.1    Superintendent:
11.1.1 Track-participation fee policy: Moved by Pointer, seconded by Richter, to reimburse the Ely Track Club for whatever participation fee they aren’t receiving because of the participation policy fee maximum. Motion carried.
11.1.2 2nd open house on May 17 from 5:30-7 p.m.
11.1.3 Campus flower garden: Amanda Solum , secondary special education teacher and her students will be taking over the campus flower gardens. The Ely Education Foundation is no longer able to do it
11.1.4 Heating project update: board requested to seek bids for a general contractor
11.1.5 There will be a special meeting of the school board on May 24th at 5 p.m. in the school board meeting room. On the agenda will be technology (hardwiring the buildings; lease agreement to purchase computers), set up a Facilities Committee meeting, resolution from Northland Securities regarding heating system replacement project; general contractor for heating system replacement project
11.2    Principals:
11.2.1 Laurie Kess, Assistant High School Principal/Secondary Counselor: -2011-2012 Master Schedule-staffing is complete; working on student scheduling
          -End of year activities include Sr. awards program, Jr./Sr. banquet, Grades 5-8 awards program on May 23, 6th grade Presidential Award presentation, graduation May 28
11.2.2 Joselyn Murphy, Elementary Principal:
-End of year activities-spring field trips, track and field day, K-4 awards program
11.3    Board Committee Reports:
11.3.1 None at this meeting.
12.0    Moved by Richter, seconded by Pointer, to adjourn at 10:30 p.m.
 
 
 
 
 
Amy Richter, Acting Clerk